The office of the Register of Deeds was established in Wisconsin in 1836. Before that year, the Register in Probate handled land registration. In 1848 the Wisconsin Constitution established the Register of Deeds as a permanent element of the county-level government structure. Each county in Wisconsin has a Register of Deeds. The responsibilities of the office are set forth in the Wisconsin Statutes. The Register of Deeds serves a statewide purpose, although elected at a county level.
The Register of Deeds Office is responsible for the following duties:
To provide the official county repository for:
- Real Estate Records – Deeds, Land Contracts, Mortgages, UCC Filings, Subdivision Plats, Condominium Plats, Certified Survey Maps, Lis Pendens, Annexations, Resolutions, Miscellaneous Files.
- Vital Records – Birth, Death, Marriage, Domestic Partnerships and Military Discharges.
To provide safe archival storage and convenient access to these public records.
To implement statutory changes, system modernization, program and procedure evaluation and staff development to assure a high level of timely service for our citizens and customers.
What help can the Register of Deeds office provide for drafting my own real estate documents?
The Register of Deeds office is charged with the duty of being an independent custodian of records relating to real estate. As such, the only area we can assist you in is general process questions. We cannot assist you in the actual drafting of documents. We highly recommend that you obtain legal counsel for these transactions.
Although several legal documents have been developed into “fill-in-the-blank” style forms and appear to be very easily completed, it is the answers to those fill-in-the-blank questions that are critically important. Those answers can vary widely from person to person. Determining the correct answer for your situation constitutes “legal advice” we are not licensed to practice real estate law. Even if we were, our role as custodian of the records would still prevent us from assisting in the creation of the records.
I am considering buying a parcel of real estate. How can I find out what liens, if any, have been filed against it?
If you are borrowing money from a financial institution in order to make the purchase, a title search will be ordered by that financial institution well in advance of the closing. This search will reveal any outstanding liens.
If no financial institution is involved, then you will want to contract directly with a title company for a complete title search.
Can I do my own title search?
Strictly speaking, the answer is “yes”. Practically speaking, however, the answer is probably “no”.
The records in the Register of Deeds office are open for public inspection. However, unless you are familiar with how real estate records are organized and how to perform a “Grantor/Grantee” and a “Tract Index” search, it will be easier for you to find the proverbial “needle in a haystack”. Additionally, there may be documents on file with other county offices that may impact the property you are interested in.
It is our experience that the expertise a professional title searcher offers is well worth the money you will spend – especially when you compare it to the value of the transaction you are about to enter.
Can the Register of Deeds tell me if I have a good and clear title?
No. The Register of Deeds office is not authorized to render opinions regarding the status of title. Professional title examiners or abstractors use the records in our office as well as searching records in other county offices to determine if the title is good and clear.
How do I change my deed so that it reflects my married name?
This question is more complex than it seems at first. In its simplest form, you are not required to take any action. When you sell the property at some point in the future, simply indicate on the deed, for example: “Mary Smith, nka (now known as) Mary Jones hereby grants…etc.”
However, there are many other details that impact the answer to this question. The most important of which is Wisconsin’s Marital Property law. This law assumes that property used by a couple during the course of a marriage is jointly owned unless specified otherwise.
If you wish to remain the sole owner of the property and do not intend to convey any interest in the property to your spouse, steps must be taken prior to and during the marriage to assure that this occurs.
If, however, you intend for your spouse to share in the ownership of the property, there are a number of ways a married couple can hold title to property and each one has distinct legal implications. Depending on your financial status, age and other factors, a trust might even be advisable.
As you can see, it is best to seek the help of an attorney to draft a deed that will accomplish your goals.
If one trustee of a trust dies, is it necessary to take any immediate action?
According to a member of the Probate and Real Property Section of the Wisconsin State Bar Association that we conferred with, the answer is “No.” The trust remains in effect. However, it is prudent to review the trust with your attorney periodically to determine if modifications to the trust would be advisable.
We recently paid off the mortgage on our home. When will we get a new deed showing that we no longer owe the bank anything?
Under Wisconsin law, you only ever receive one deed to your property and you should have received it shortly after you closed on your property.
If you take a look at your deed, you will notice that your name appears as a “grantee” but the bank is never mentioned. So, when you pay your mortgage in full, it is not necessary to update your deed.
What does need to be done is to have a “Satisfaction of Mortgage” document recorded with the Register of Deeds office. Financial institutions are required to record such a document within a specified timeframe. If you received a “Satisfaction of Mortgage” endorsed with a time, date and document number from a Register of Deeds office, nothing further needs to be done. If you have not received the endorsed satisfaction, you should check with your lender to be certain they processed the appropriate paperwork.
I paid off a Federal Income Tax Lien but it is still showing on my credit report. Why?
While Federal Income Tax Liens are recorded in the Register of Deeds office we have no jurisdiction over the lien itself or any release documentation once the lien is satisfied. We cannot record a Release unless one is presented to us for recording.
The IRS changed their procedures several years ago and now consider their liens to be “self releasing” after a certain number of years. As a result they do not record Release of Lien documents as they used to do.
It is our observation that credit-reporting agencies generally do not read documents, they only look at the index. However, if you contact the IRS, their staff may prepare a Certificate of Release that you can record. This should clear your credit report. Contact the manger in charge of preparation of federal tax liens at 414-297-1216 and ask for assistance.
I’ve been told I need to get a “legal description” of my property. Where do I get that?
The legal description of your property appears on your deed.
While this seems simple enough, it can be complicated by two factors. If your property consists of a number of small parcels that have been combined over time, a simple concise legal description may not exist. The opposite can also be a problem. Your property may have previously been a large parcel from which smaller parcels were sold off. In both of these cases, several documents and some interpretation may be required to construct a legal description.
If the history of your parcel fits into either of the above descriptions, you should contact a registered land surveyor for professional assistance in writing an accurate, updated legal description.
How do I change my name on my deed after a divorce?
Changing a name on your deed requires a legal document to be recorded. We do not advise on how these legal documents should be completed. We do recommend consulting an attorney or title company when completing these forms. When complete, it should be recorded in our office along with a Electronic Real Estate Transfer Return. The fee for recorded documents is $30.00 regardless of the number of pages, in addition to the real estate transfer fee if required. You may wish to view theWisconsin Court System Self-Help Family Website for further information.
Property Fraud Alert
The Green Lake County Register of Deeds office is pleased to announce that it is releasing a free on-line service that will allow Green Lake County citizens the ability to have their name monitored within the Register of Deeds office in order to track possible fraudulent activity. Citizens will be notified only when the name they have submitted to Property Fraud Alert is found on a document recorded in the Register of Deeds office.
Protecting consumers information and real estate property are our top priorities. While Property Fraud Alert will not prevent fraud from happening it will provide an early warning system that will allow our citizens to take appropriate actions should they deem possible fraudulent activity has occurred with their property.
We are committed to bringing the best service possible to our citizens and are excited about the value this offering could bring. To sign up check out the website at www.propertyfraudalert.com
Once at the website, go to the drop down box and select Green Lake, WI. Follow the prompts: Sign Up Now, Agree to the Terms and Personal Information.
When submitting your name, using fewer letters in your first name will allow you to receive a more complete notification if something is recorded. For example:
Name: Smith, Kristine
Enter it as: Smith, Kr
The shorter version will cover the different variations of Kristi such as Kris, Kristine, and Kristin.
Your security does matter!
Green Lake County Register of Deeds
571 County Road A
Green Lake, WI 54941
Coronavirus Disease 2019 (COVID-19)
GREEN LAKE COUNTY REGISTER OF DEEDS TO PROVIDE ALL SERVICES ONLINE, BY MAIL OR THROUGH DROP-OFF OPTIONS
Public lobby will close indefinitely after Wednesday, March 18, 2020 due to COVID-19
(Green Lake, WI)- Starting at 8:00 am on Thursday, March 19, the Green Lake County Register of Deeds will take recommended health and safety precautions to protect the public and reduce the spread of the Coronavirus Disease 2019 (COVID-19) by conducting all public services through online, mail and drop off options. Public access to the office will be unavailable in order to keep residents and employees safe while continuing to serve customers.
The office will remain fully staffed and staff will continue to process vital records applications, record real estate documents and fulfill document copy requests during regular business hours. They will also be available to answer phone calls and emails to assist customers with any questions they may have. Land records dating back to 1845 are also available to view and purchase online.
“The health and safety of our employees and customers remains our top priority,” said Green Lake County Register of Deeds Sarah Guenther. “Limiting physical access allows the public and our staff to conduct business without jeopardizing their health. It also insures maintaining the social distance necessary to limit the spread of corona virus in our community.”
The Green Lake County Register of Deeds Office will continue to closely monitor the impact of COVID-19 on the community and will determine when the office will reopen at a later date, based off of the guidance of the Centers for Disease Control and Prevention, Wisconsin Department of Health Services and Green Lake County Public Health.
About the Office of Register of Deeds
The Office of Register of Deeds serves a vital function. We maintain real estate records that are relied upon by the real estate, lending and property title insurance community. We are also part of the Wisconsin vital records system; we issue birth, death, and marriage records that are critical to personal identification and security.
Customers can get detailed information about service options by visiting our website at ww.co.green-lake.wi.us/departments/register-of-deeds or by calling our office at 920-294-4021.